Get your landscaping company into property management accounts.
Landscaping is the most visible line in the budget and the first thing a prospective resident sees. Managers want a crew that shows up on the same day every week, handles the seasonal work without being asked, and sends one invoice.
Who actually signs off on landscape maintenance
Community manager for the weekly contract under a threshold, regional manager for portfolio-wide contracts, ownership for enhancements and irrigation projects.
Selling to the wrong person is the most common reason landscaping companies stall out. The on-site manager can say no, the regional can say yes, and the maintenance supervisor decides whether you get called back. All three need to hear from you.
- Compliance. Insurance limits, additional insured, W-9, licenses, portal registration.
- Capacity. Can you cover the portfolio without falling apart.
- Price per door. They think per unit and per building, not per job.
- Responsiveness. Same-day replies, on-time arrivals, invoices that match the PO.
Monthly per-property contract covering mowing, edging, beds, and seasonal cleanups, with irrigation and enhancement work quoted separately. Price per property, not per visit.
Three mistakes that lose the account
- Quoting per visit when the manager budgets per month. One monthly number per property is what gets approved.
- No seasonal calendar in the contract, so mulch, pruning, and cleanups become arguments in the spring.
- Enhancement proposals that never get written. Managers have an enhancement budget every year and the incumbent gets it by asking.
Teach it, train it, or let us run it
The same playbook at three levels of involvement. Run is a monthly retainer plus commission on closed, paid work, and it is our lowest-priced way to start. See all three.
You sell, we coach
The playbook, the scripts, the pricing model for landscape maintenance, and six weeks of coaching while you run it.
Your team, our process
Process installed in your CRM or Jobber, weekly pipeline review, ride-alongs, and a comp plan that rewards the right work.
We are your sales department
A named lead, VAs on research and follow-up, outreach to every management company in your territory, one weekly call.
How we sell landscape maintenance to property managers
- 01
Target list
Every management company and community in your territory, researched by The Machine so we know unit counts, management, and contacts before the first call.
- 02
Offer and pricing
Monthly per-property contract covering mowing, edging, beds, and seasonal cleanups, with irrigation and enhancement work quoted separately. Price per property, not per visit.
- 03
Compliance packet
Insurance certificates, W-9, licenses, safety docs, and vendor portal registrations, done before anyone asks.
- 04
Outreach
Email, phone, walk-ins, and LinkedIn in a set cadence, aimed at the people who actually approve landscape maintenance.
- 05
Walkthrough and close
A walkthrough script that finds the work and a proposal that makes the yes easy.
- 06
Grow the account
One building becomes the portfolio. Reviews, referrals to the next regional, and add-on services on a schedule.
Go deeper on property managers
Recurring Revenue Contracts for Field Service: What Works
Recurring revenue contracts for field service: annual agreements, per-door portfolio deals, maintenance plans, pricing, and what they do to company value.
Read itCold Outreach to Apartment Managers: Scripts That Get Replies
Cold outreach to apartment managers that gets replies: who to contact, which channels work, three email scripts, a walk-in script, and a follow up cadence.
Read itHow Much Should a Trades Company Spend on Sales?
How much a trades company should spend on sales: percent of revenue rules of thumb, cost per closed job, real sales hire costs, and a $1.5M worked example.
Read itHow do landscaping contracts with apartment communities usually work?
A monthly per-property fee covering a fixed scope: mowing, edging, blowing, bed maintenance, and a set number of seasonal cleanups. Irrigation repairs, mulch, and enhancements are quoted on top. The contract renews annually.
How does a landscaping company win a portfolio instead of one property?
Do one property visibly well, invoice it perfectly for three months, then ask the manager for an introduction to the regional. Bring a per-property price for every community in the region already worked out.
How long does it take a landscaping company to land a property management account?
Thirty to one hundred twenty days from first contact, depending on how the management company handles vendor approval. In our experience the first ninety days produce a working pipeline and the first signed building, and the portfolio work compounds from there.
Will Intrepid work with another landscaping company in my market?
No. One client per trade per metro. If we are already working with someone in your trade and area, we tell you on the first call.
Tell us about your territory
Where your landscape maintenance leads come from today, who sells, and which management companies you wish you had. We reply within one business day with what we would do first.
Something blocked the form. Email us directly at kraken@intrepidsalesco.com and we will take it from there.
Other trades
How property management sales works for every trade we serve.