Get your janitorial company into property management accounts.
Common area cleanliness is the daily resident experience. Hallways, lobbies, fitness rooms, and trash rooms need a crew on a fixed schedule, and turnover cleans need a crew that can be there on the move-out date.
Who actually signs off on janitorial and common area cleaning
Community manager for the recurring contract, maintenance supervisor for turn cleans, regional for portfolio contracts.
Selling to the wrong person is the most common reason janitorial companies stall out. The on-site manager can say no, the regional can say yes, and the maintenance supervisor decides whether you get called back. All three need to hear from you.
- Compliance. Insurance limits, additional insured, W-9, licenses, portal registration.
- Capacity. Can you cover the portfolio without falling apart.
- Price per door. They think per unit and per building, not per job.
- Responsiveness. Same-day replies, on-time arrivals, invoices that match the PO.
Monthly per-property contract for common areas by frequency, flat per-unit pricing for turnover cleans by floor plan.
Three mistakes that lose the account
- Vague scope. Managers fire janitorial vendors over what was and was not included. Write the scope by area and frequency.
- No turnover clean offer. Turns are the highest-margin work in the building and the same manager approves both.
- Crew accountability. Managers want proof the work happened, which means check-ins and photos, not trust.
Teach it, train it, or let us run it
The same playbook at three levels of involvement. Run is a monthly retainer plus commission on closed, paid work, and it is our lowest-priced way to start. See all three.
You sell, we coach
The playbook, the scripts, the pricing model for janitorial and common area cleaning, and six weeks of coaching while you run it.
Your team, our process
Process installed in your CRM or Jobber, weekly pipeline review, ride-alongs, and a comp plan that rewards the right work.
We are your sales department
A named lead, VAs on research and follow-up, outreach to every management company in your territory, one weekly call.
How we sell janitorial and common area cleaning to property managers
- 01
Target list
Every management company and community in your territory, researched by The Machine so we know unit counts, management, and contacts before the first call.
- 02
Offer and pricing
Monthly per-property contract for common areas by frequency, flat per-unit pricing for turnover cleans by floor plan.
- 03
Compliance packet
Insurance certificates, W-9, licenses, safety docs, and vendor portal registrations, done before anyone asks.
- 04
Outreach
Email, phone, walk-ins, and LinkedIn in a set cadence, aimed at the people who actually approve janitorial and common area cleaning.
- 05
Walkthrough and close
A walkthrough script that finds the work and a proposal that makes the yes easy.
- 06
Grow the account
One building becomes the portfolio. Reviews, referrals to the next regional, and add-on services on a schedule.
Go deeper on property managers
Recurring Revenue Contracts for Field Service: What Works
Recurring revenue contracts for field service: annual agreements, per-door portfolio deals, maintenance plans, pricing, and what they do to company value.
Read itCold Outreach to Apartment Managers: Scripts That Get Replies
Cold outreach to apartment managers that gets replies: who to contact, which channels work, three email scripts, a walk-in script, and a follow up cadence.
Read itHow Much Should a Trades Company Spend on Sales?
How much a trades company should spend on sales: percent of revenue rules of thumb, cost per closed job, real sales hire costs, and a $1.5M worked example.
Read itWhat janitorial work do apartment communities contract?
Common area cleaning on a daily to weekly schedule by area, trash room and chute cleaning, amenity spaces, leasing office, and turnover cleans per unit. The monthly common area contract is the anchor and turns are the margin.
How do janitorial companies keep property management contracts?
A written scope by area and frequency, crew check-ins the manager can see, photos on every turn, and an invoice that matches the contract to the penny. Most contracts are lost on communication, not cleaning.
How long does it take a janitorial company to land a property management account?
Thirty to one hundred twenty days from first contact, depending on how the management company handles vendor approval. In our experience the first ninety days produce a working pipeline and the first signed building, and the portfolio work compounds from there.
Will Intrepid work with another janitorial company in my market?
No. One client per trade per metro. If we are already working with someone in your trade and area, we tell you on the first call.
Tell us about your territory
Where your janitorial and common area cleaning leads come from today, who sells, and which management companies you wish you had. We reply within one business day with what we would do first.
Something blocked the form. Email us directly at kraken@intrepidsalesco.com and we will take it from there.
Other trades
How property management sales works for every trade we serve.